The Executive Committee (EXCOM)
I. INTRODUCTION +
The BRYC Board of Directors has established that the Commissioner of each sport program in BRYC is responsible for the administration of that sport. In essence, the Commissioner has the legitimate authority to establish the objectives, policies, rules, and procedures for Recreational Soccer. The Executive Committee (EXCOM) has been established as the governing board to assist the Commissioner in administering BRYC Recreational Soccer.
II. Glossary of Abbreviations +
BRYC Rec - BRYC Recreational Soccer
DC - Deputy Commissioner
EXCOM - Executive Committee
FIFA - Fédération Internationale de Football Association
LD - League Director
NCSL - National Capital Soccer League
USSF - United States Soccer Federation
USYSA - United States Youth Soccer Association
VYSA - Virginia Youth Soccer Association
WAGS - Washington Area Girls Soccer League
MLS NEXT - Major League Soccer’s youth development program
ECNL - Elite Clubs National League
ODP - Olympic Development Program
III. RECREATIONAL SOCCER COMMISSIONER +
The Commissioner has the overall responsibility for execution of BRYC Recreational Soccer, but delegates the authority to execute it to the lowest practical level. In carrying out his/her responsibilities, he/she tends to the following duties and responsibilities:
Sits as a permanent member of the BRYC Board of Directors, representing Recreational Soccer.
Prepares, with input and assistance from the EXCOM, and submits a yearly budget for approval to the BRYC Board of Directors.
Has the responsibility to select and maintain a stable and effective management staff, called the EXCOM, to support BRYC Recreational Soccer.
Has the responsibility to determine the time, place, and date of EXCOM meetings; announce the meeting and agenda to the members at least seven (7) days in advance of the meeting date; and ensure that a reasonably detailed record of proceedings at each meeting are made.
As needed, establishes membership to the Discipline/Sanctions Panel.
Represents BRYC Recreational Soccer with outside organizations, including but not limited to VYSA, other soccer organizations and soccer groups (such as the Fairfax County Youth and Adult Soccer Council), governmental organizations (such as the Fairfax County Department of Community and Recreation Services), etc.
IV. PAST COMMISSIONER +
The Past Commissioner has specific responsibility for institutional memory and policy. The Past Commissioner will assume the duties of the Commissioner in his/her absence and have full voting rights on the EXCOM. (established 8/24/04)
V. EXECUTIVE COMMITTEE (EXCOM) +
The EXCOM has the responsibility, under the direction of the Commissioner, to develop whatever plans, policies, rules, practices, and procedures are necessary to the operation of a viable recreational soccer program and to supervise its execution. This body is the final authority for conducting Recreational Soccer business.
The EXCOM is comprised of the Commissioner; Past Commissioner; two Deputy Commissioners (Junior Division and Senior Division); all League Directors; a Secretary; the Directors for Equipment, Fields, Referees, Registration, Training, and Uniforms; Coordinators for All-Star Tournaments, Budget, Publicity, and Website; plus any others the Commissioner feels are necessary to conduct an efficient program. All are voting members.
The EXCOM reviews Recreational Soccer policies, rules, and practices during and after each season and presents and acts upon recommended changes when needed.
The EXCOM is responsible for ensuring that there is an adequate volunteer structure to support its operations.
The Commissioner, Deputy Commissioners, Referee Director, and League Directors may establish operating procedures which apply to their area of responsibility, provided these procedures are consistent with higher-level policies and objectives. However, all policies and procedures are subject to review and approval by the EXCOM.
Other EXCOM members will prepare and keep current a written procedures booklet pertaining to their area of responsibility.
The EXCOM establishes the starting and ending dates for the season.
The EXCOM will meet at least eight times annually.
VI. DEPUTY COMMISSIONERS +
The Deputy Commissioners (DCs) supervise the operation of Recreational Soccer and coordinate the communications flow between the League Directors and the EXCOM. To avoid the appearance of a conflict of interest, DCs will not coach in their own age group.
VII. LEAGUE DIRECTORS +
The League Directors (LDs) are the direct functional operators of BRYC Recreational Soccer. They organize their respective age-level teams and establish their playing schedule. The LDs have wide control over their respective age groups. To avoid the appearance of a conflict of interest, LDs will not coach in their own age group. At no time will a Deputy Commissioner or Commissioner operate as an LD (with the exception of a temporary or emergency fill-in for a vacant position).
The LDs are responsible for, and have the latitude to, establish operating procedures to carry out the rules and policies for Recreational Soccer as established in this manual.
The LDs will attend any preseason orientation meeting established by the EXCOM.
The LDs should know their respective age level Travel Soccer coach(es).
The LDs should work closely with the Referee Director on matters pertaining to game laws and rules.
VIII. SECRETARY +
The Secretary is responsible for the internal and external communications of BRYC Recreational Soccer. His/her primary duties involve the recording and publishing for members of the EXCOM the proceedings of each EXCOM meeting and maintaining files. In addition, he/she may be responsible for the following support:
In coordination with the Commissioner, reserves a meeting room for the fourth Tuesday of each month for EXCOM meetings, notifies EXCOM members of each upcoming meeting not later than one week prior to the meeting, solicits agenda items from EXCOM members for publishing an agenda for each meeting.
In coordination with the Commissioner and DCs, updates the BRYC Recreational Soccer staff listing and prepares the season’s schedule of events for the following season for distribution to the EXCOM members and at registration.
In coordination with the Commissioner, establishes photo days, arranges with the photographer to cover the activity, and reserves the necessary space.
Updates the informational greeting on and retrieves messages left on the BRYC Recreational Soccer Hotline.
Solicits input from EXCOM members on items for publication in the BRYC Newsletter.
IX. ALL-STAR TOURNAMENT COORDINATOR +
He/she is responsible for, with assistance from other EXCOM members, coordinating all aspects of the All-Star program. He/she is the primary contact with the All-Star Tournaments and distributes tournament information to LDs and designated All-Star coaches. He/she coordinates the collection of player information, verifies it, and generates player passes, in coordination with the Commissioner. He/she coordinates with the Uniforms Director on All-Star uniforms and with the Equipment Director on All-Star patches.
